Tax Form Processing & E-Filing

Secure Tax Form Management Services

1099 and 1098-T Tax Processing Services

Tax processes are both required and extremely technical. Worse, making mistakes on the forms can be both painfully costly in corrections and penalties, as well as frustrating. Too often, firms and organizations expect their general accounting unit to handle anything tax-related since it seems to be accounting in nature. However, tax reporting and form processing are a very different part of finance than general accounting and, surprisingly, many accounting staff are not automatically trained in tax processes before they come into the job. All of the above makes it clear why specialized staff and skills are critical for successful tax form processing in any organization of size.

Our tax processing and e-filing services are ideal for organizations with high volumes of forms. As a trusted 1098-T and 1099 service provider, Tab Service Company makes year-end tax time less taxing. Our platform is secure and compliant, and our outsourcing services save you time and money. Our software is constantly updated to reflect the latest IRS rules and regulations, and we guarantee that all deadlines are met.

Why Choose Our Tax Form Processing Services?

For the past 20 years, Tab Service Company has been a leading source of 1099 and 1098-T services. Tab Service Company handles everything for you. Our systems, developed by an in-house staff, offer a complete outsourcing solution at a very competitive rate. Our web-based 1098-T and 1099 online filing services and forms management systems bring the power of securely managing the year-end process right to your desktop.

We are an IRS Approved Vendor.

The Nature of the Beast

Anyone who has dealt with taxes for any reasonable length of time knows tax processing is extremely form-based. However, unlike just filling out self-explanatory templates, many tax forms require a significant amount of understanding of tax rules to know exactly how to fill out a given form correctly. Rules and steps change frequently, typically causing folks to regularly need to refer to updated manuals to correctly submit information in a timely manner. Most companies, non-profits, and agencies simply don’t have such specialists on staff, and relying on internal staff is oftentimes a mistake.

Sensitivity and Work Care are Critical

Tax information constantly deals with sensitive data that has to be protected. Even more of an issue now, recent laws and rules have made it clear that personally identifiable information has to be handled correctly and protected. Not doing so means that the company or organization involved can be held liable for losing data as well as face severe penalties for lack of legal compliance. In short, the sensitivity creates another higher level of risk and stress for all involved with forms that are numerous, frequent, and technical in nature.

For many businesses and agencies, it has become essential to contract out for specialized help in processing tax forms. Even the government has to contract out. The level of skill and technical knowledge needed to handle a large volume of different forms, doing so correctly and accurately as well as adapting to periodic changes in requirements, is beyond typical accounting staff. Add in the fact that much of the tax form processing now requires and needs software assistance to maintain data integrity and timeliness of production, many shops are realizing they need both tax expertise as well as database management savvy as well.

Seasonal Waves Require Flexibility

Tax form processing also tends to be highly seasonal. Different parts of the year have high levels of intensity and then minimal tax activity as well. Many times, tax processes run concurrently with each other during certain time windows and then deviate. Again, experience and knowledge make a huge difference in anticipating these challenges and staying ahead of them in form workload. The classic big surge always includes the W-2 issuances as well as 1099 forms every January of the calendar year. 

Any processor involved needs to be able to provide:

  • Solid and tested data handling and security – task forms include so much personally identifiable information now, any batch becomes a goldmine for hackers or criminal parties. Even if not actually using the information in a fraudulent manner, many parties try to illegally obtain data just to sell it again on third-party black markets. Any tax form processor worth their salt has to be able to effectively prevent this risk from occurring, always. 
  • Leveraging online workflows and approvals – There is no reason in the day and age why form processing still needs to happen with traditional pen and paper. Savvy processors are heavily reliant on cloud tools and connections to cover geographical differences easily and quickly.
  • Cost-efficient distribution control – Prior to digital tools, many organizations would simply put a postage stamp on everything processed and mail it out. There’s no need. Many distributions of tax forms go to the same address and can be bundled for secure distribution to individuals at the site. 
  • Digital editing of tax forms for greater flexibility – There was a time when the IRS insisted on only the use of specific paper forms with a specific ink. Those days have gone the way of the dinosaur. Tax forms are now easily digitized, editable, and transferrable electronically. With the huge need for massive archiving of records year to year, but also a need for letting of physical space that costs significant rent and leases, digital form generation is a must.
  • High-quality control in hard and soft parameter applications – Tax form processing has numerous pitfalls where incorrect data and information can create frustrating errors. The bread and butter of a top-notch processor involves actively looking for these problems and catching them early for correction versus letting them through and triggering painful amendments.

A Large Variety of Forms to Deal With

Despite what many may wish tax form processing could be, it is not simplistic. Multiple forms exist for different nuances of reportable financial transactions:

  • W-2s and 1099 MISCs for reportable labor income payments
  • 1096s for U.S. information return filing
  • The 1098 variations for different mortgage reporting
  • 1098-E forms for education finances
  • A rainbow of other 1099 variations for different financial transactions that are also reviewable for tax impacts

Tab Service Company can bridge the gap between how tax form processing should happen and the awkward reality many organizations face without specialized tax skills on hand. We cover the most complicated tax filings to the standard, voluminous distributions needed every quarter and year. Don’t risk a tax audit with a preventable back-end processing setup. Call us first.