Not all companies have the luxury of conducting 100% of their business digitally, and some continue to require paper copies of at least some documents. While scanning documents to be stored digitally has become easier than it was years ago, it can still be quite a tedious task. Here is some equipment that can increase the efficiency and speed of scanning many documents at once:
Duplexer
While regular feeding trays are appropriate regardless of the number, when it comes to copying or even scanning one-sided documents, a duplexer can make scanning and copying two-sided documents easier and faster. If you have large piles of documents to scan, manually turning them over to utilize the other side of the paper can take up time that you may not have. A duplexer automatically flips over the documents for you, enabling you to save time.
The Proper Scanner
In order to make the job of completing high volume document scanning easier and quicker, you need to have a proper scanner. A flatbed scanner can get the job done, but not quickly, as it would be necessary to constantly lift the lid of the machine in order to flip or change documents. A scanner with an automatic document feeder is what you would need in order to significantly speed up the process. With this type of equipment, all you have to do is place a stack of documents into the feeder and it will quickly copy, scan, and print.
Special Scanning Software
While a regular scanner with the right hardware can work wonders when it comes to scanning large volumes of documents, properly categorizing, naming, and processing the documents is often a problem. In order to get all scanned documents properly sorted, named, and processed, special scanning software will be necessary. The right software can enable you to accelerate the process of scanning and all the other steps that goes along with it.
Adequate Storage for Scanned Documents
When scanning your documents, that material is saved directly to the hard drive of your attached computer. However, if the computer hard drive is damaged, then you will lose all of your important documents. It’s best to save scanned documents in the cloud so you can easily retrieve them whenever they’re needed, as well as share them with business partners, clients, and more.
Why Consider Third-Party Outsourcing for Your Document Scanning?
You might want to consider contracting with a third-party outsourcing company that has the ability to perform all of your scanning duties. Companies that specialize in scanning and similar services have access to specialized equipment that makes scanning not only quick and efficient, but also reliable and free of errors. So, instead of investing in various types of machines, equipment, and supplies, you can opt to partner with one of these third-party outsourcing companies, which can make running your business a lot easier.
How Does Partnering with a Third-Party Outsourcing Company for Document Scanning Work?
After choosing a reliable third-party outsourcing company that has a respectable reputation and an adequate amount of experience, you will discuss what your specific needs are, and the company will provide you with an estimate of how much services will cost. Once you agree and sign a contract, the third-party will take over all your document scanning responsibilities and ensure that all the documents are available to you whenever you require access.
Why choose Tab Service Company to Partner with?
Even with all the above-mentioned equipment and software, scanning large bunches of documents can be stressful as well as time-consuming. This is especially true if you have a large number of documents requiring scanning on a regular basis. However, there is an easier way, and Tab Service Company is a business outsourcing company that provides many services for businesses, including scanning unlimited amounts of documents. Tab Service Company has made scanning documents and many other services easy for many businesses, and they’re ready to do the same for your company, too.
Tab Service Company has been providing scanning and similar services to businesses since 1960. The many decades that Tab Service Company has been in business has enabled them to perfect their services. Not only do they go above and beyond to ensure that all their partners’ expectations have been exceeded, but they are always available to answer any questions or address any concerns that you may have. So, contact us today in order to obtain a quote on law firm document management solutions.