How businesses can slowly change their office’s data processes

August 13, 2013

When senior staff members inform their team that the business intends on changing its database management services, tenured employees may be upset that they are forced to learn new technologies later in their career. However, co-workers can help one another ease into using new data management techniques in segments.

The best way individuals are going to take the new programs seriously is if they receive an adequate amount of training in the records management system. Start with bulk scanning old records. If employees can actually see how much room they are saving from getting rid of these filing cabinets, they may look forward to see how these systems will continue to improve their workflow.

Environmental Leader published an article that explains the benefits of reducing paper while still utilizing printing technologies. Author Steve Pond explained that it can “reduce the requirement for handling tangible, paper copies; this in effect digitizes filing cabinets and folders of text documentation.”

Slowly but surely, more staffers will understand their executives’ point of view and will slowly take a step away from their hard-copy records in favor of new data management techniques. If a company consists of a team reliant on printing paperwork, then the organization should implement printing management software. Installed within the printer’s server, the program can identify where output occurs and where it can be improved.

Hopefully within a year or two, a majority of individuals will be able to see the benefits of these innovative and helpful solutions.

Tab Service Company is a Chicago based company with over 53 years of experience as a data processing service provider.  We provide business with outsourcing solutions for document scanning services, data entry services and mailing/lettershop services.  As a SOC2-approved organization, we apply industry-best practices to our approach with clients.