HIPAA-Compliant Healthcare Digitization

Medical Records Scanning Services

Digitizing Patient files, Clinical Records & Medical Documents

Tab Service Company converts paper medical records into secure, searchable digital files: accurately indexed, HIPAA-compliant, and ready to integrate with your EMR or EHR system.

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Key Capabilities

Secure Medical Records Scanning, Indexing & Digitization Service

We scan, index, and digitize the full range of medical records, from legacy patient chart backfiles to ongoing intake documents. Healthcare-specific workflows, rigorous quality control, and compliance are built in at every step.

COMMON medical documents we scan:

Patient charts and chart folders
Physician progress notes, written and typed
Discharge summaries and transfer records
Lab, pathology, and diagnostic reports
Radiology and imaging reports
Consent, authorization, and intake forms
Insurance, billing documents, and EOBs
Prescriptions and pharmacy documents
Resident and medical student files

Key Benefits:

HIPAA-compliant scanning with signed NDA or BAA agreements

SOC 2 Type II audited facility and processes

High-resolution scanning at up to 600 DPI

Patient-level indexing with custom fields available

Output formatted for direct integration with your EMR or EHR system

Automated intelligent document capture with OCR for fully searchable output

Secure chain of custody with complete document tracking

Human quality control review on every project

Our Secure 6-Step Process for Digitizing Medical Records

1. Consultation & Quote

We confirm your document types, volumes, indexing requirements, output format, and provide a detailed cost estimate and quote.

2. Secure Pickup Or Shipping

Records are collected with full chain-of-custody documentation: on-site pickup throughout Chicagoland, secure shipping for nationwide clients.

3. Document Preparation

Fasteners removed, pages unfolded, fragile documents flagged, and full inventory taken off each box.

4. Scanning & OCR

Records are scanned at high speed and up to 600 DPI, with OCR processing for fully searchable output.

5. Indexing & Quality Control

Every file is indexed to your specified fields. Automated checks run first; human reviewers resolve exceptions and verify.

6. Encrypted Delivery & optional shredding service

Files are delivered via encrypted portal in your required format. Originals are returned or destroyed via NAID-certified shredding with a certificate.

Why Healthcare Organizations Choose Tab for Medical Records Scanning

High-Volume Production Capacity: Multiple commercial-grade production scanners that process tens of thousands of pages per day
Automated Intelligent Document Capture: Automated classification, OCR, and indexing reduces manual handling and speeds up delivery
Human Quality Control: Experienced technicians verify scan quality, indexing, and file integrity before delivery
Direct Project Specialist Access: Immediate connection to specialists working on your project to answer questions, let you request documents ahead of time or fulfill specific requests
Secure Pickup Throughout Chicagoland: Tab staff handle pickup directly with documented chain of custody. Learn more about our Chicago document scanning services →

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Industries We Serve

Legal

Legal Document Scanning Services, Litigation Support

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Insurance

Digitizing Claims Files, Policy Documents, Underwriting Records

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Healthcare

Medical Records Scanning of Patient Files, Reports, Notes, and more

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Higher Education

Scanning of Student Records, Admissions Documents, Financial Aid

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Government

Secure Scanning of Government Documents and Archives

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Fintech & Banking

Professional Scanning of Banking and Financial Documents

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Technical Specifications

Scanning

Resolution: up to 600 DPI (higher available on request)
Color options: full color, grayscale, B & W
Document sizes: Business card to 8.5×14, custom sizes available
Output formats: searchable PDF, PDF/A (archival), TIFF, JPEG
OCR: Multi-core processing with up to 16 cores; up to 12x faster text recognition at high volume

Indexing & Metadata

Custom fields: available to match your EMR/EHR schema
Batch or page-level indexing: depending on project requirements
Automated workflows: Intelligent automated document capture

Security & compliance

Proven Compliance: HIPAA, SOC2 Type II, NDA and BAA, staff background checks
Secure Facilities: 24/7/365 monitoring, interior and exterior cameras, Central Monitoring Station, restricted badged facility access
Data Security: All data encrypted at rest and in delivery, multiple security systems
Secure Document Destruction: NAID-certified with written certificate

Measurable Results

Healthcare Client Success Stories

75%

Reduction on medical records storage needs

90%

Faster healthcare document retrieval times

99.95%

Excellent accuracy rate per industry standards for text

“Matt and the team at Tab make the process smooth and seamless. Happy to be working with them!”

David Meyerson, Mind Chicago

Google Review

Tab has proven themselves to be a great partner, meeting our 4 hour turnaround time regardless of fluctuating volumes. This move has lowered our capture costs and allowed us to stay competitive in the ever changing health care industry.

Terry J., Health Care Claims Processor