Chicago’s Premier Healthcare Document Digitization Service
Tab Service Company is a leading Chicago healthcare document scanning company providing HIPAA compliant digitization services throughout Illinois and surrounding areas. Building on our data processing expertise since 1960, our experienced team converts patient files into secure, searchable digital formats with seamless EMR integration.
Trusted Healthcare Document Solutions for Chicago Providers
Our comprehensive digitization services transform paper-based files into secure, accessible digital formats that integrate seamlessly with existing systems.
Built on our core values of Data Security First, Precision Always, and Reliability You Can Count On, our solutions include HIPAA compliant scanning, complete file conversion, and comprehensive document management for hospitals, clinics, and private practices throughout the region.
Chicago Service Areas: Downtown Chicago, The Loop, River North, Lincoln Park, Gold Coast, Millennium Park area, Near North Side, Near South Side, West Loop, Streeterville, and throughout Cook County.
Comprehensive Healthcare Document Services
Patient File Digitization and Indexing
Our team ensures every patient document is properly digitized and organized for quick retrieval. We serve practices throughout the Chicago area with advanced scanning technology and convenient document drop-off options.
Chart Conversion Services
Specialized patient chart digitization for hospitals, clinics, and private practices. Our solutions handle complete medical files, lab results, and clinical documentation.
HIPAA Compliant Processing
All services are fully HIPAA compliant with secure facilities, encrypted data transmission, and trained staff who understand healthcare privacy requirements.
Advanced Document Solutions
Full-service processing including charts, lab reports, insurance forms, and administrative files with OCR technology that captures forms and other clinical documentation.
Historical File Conversion
Complete conversion solutions for legacy documents and archived files. Our process includes quality control and secure handling of sensitive patient information in compliance with healthcare regulations.
Why Healthcare Providers Choose Tab’s Medical Digitization Solutions
Business Benefits: Eliminate storage costs, reduce staff time searching files, and reclaim valuable office space. Most providers see ROI within 6-12 months.
Patient Care Benefits: Instant access to complete patient histories enables faster treatment decisions, better care coordination, and shorter patient wait times.
Compliance Benefits: HIPAA-compliant digitization provides audit trails, disaster recovery protection, and automated retention management for regulatory peace of mind.
Our Advanced Healthcare Document Processing Technology
Enterprise-Grade Tungsten PSI Capture Software
We utilize industry-leading Tungsten PSI Capture technology for superior medical document processing with automated classification, intelligent data extraction, and seamless EMR integration.
Key Capabilities:
- Intelligent Classification – Automatically identifies and separates documents
- Advanced Data Extraction – Captures information and posts to databases or EMR systems
- Multi-Source Processing – Handles scanners, email, fax, and web services
- Scalable Performance – Multi-core processors for high-volume processing
- Enterprise Integration – Over 140 connectors to healthcare systems
Production-Level Processing
Our facility features high-resolution scanning up to 1200 DPI with Tungsten VRS® technology that intelligently enhances, cleans, and straightens documents. Advanced OCR processes structured and unstructured documents including barcodes and checkboxes.
Healthcare-Specific Workflows
Specialized implementation for medical environments includes automated indexing of patient information, HIPAA-compliant processing with designated supervisors, and direct integration with EMR systems for seamless document routing.
Our Document Digitization and Integration Solutions
Electronic Health Record Integration
Seamless integration from our facility with EMR systems used by Illinois healthcare providers. Our process ensures proper formatting and metadata for smooth system integration.
Full-Service Document Management
Complete solutions including document processing at our facility, digitization, indexing, data capture, and secure shredding. Return delivery of originals is available throughout Illinois. Pickup services available for large or complex projects.
Historical File Conversion
Legacy document digitization services from our location to convert archived files and create comprehensive digital libraries.
Types of Healthcare Documents We Process
Patient Files: Complete medical records, histories, clinical documentation, lab reports, imaging reports and documentation.
Medical Charts: Nursing documentation, care plans, treatment protocols, medication administration records.
Administrative Documents: Insurance forms, claims documentation, consent forms, patient authorizations, prescription records, pharmacy files, compliance documents.
Specialized Records: Pathology reports, laboratory documentation, surgical records, operative notes, mental health and therapy documentation.
Our Document Digitization Process
Step 1: Document Collection
Secure document drop-off at our facility with chain of custody documentation and HIPAA compliant handling procedures. Pickup services available for large or complex projects.
Step 2: Document Preparation
Careful preparation at our secure facility including organization by patient or category.
Step 3: High-Quality Digital Conversion with Tungsten PSI Capture
Our advanced Tungsten PSI Capture software intelligently processes medical documents with automated classification, data extraction, and quality enhancement. The software can be trained to understand unique healthcare document types for superior classification and separation.
Step 4: Intelligent Indexing and Data Extraction
Our Tungsten PSI Capture technology provides comprehensive indexing with automated extraction of patient information, dates, document types, and medical record numbers. The software’s advanced capture features eliminate manual data entry and ensure accurate metadata.
Step 5: Quality Control – Precision Always
Multiple quality checks and multi-step controls.
Step 6: Secure Digital Delivery
Encrypted digital delivery via secure methods or direct integration into existing systems.
Transparent Pricing Structure
Cost-Effective Document Processing:
Our pricing is determined on a per-project basis, taking into account multiple factors to ensure cost-effective solutions for healthcare providers. Clients consistently tell us our pricing offers exceptional value for the quality and security of our services.
Factors we consider to give you the best price possible:
- Volume of patient files
- Complexity of processing requirements
- Timeline and turnaround needs
- EMR integration requirements
- Special handling needs
Contact our office for a detailed quote tailored to your specific project requirements. Contact us today!
Frequently Asked Questions
Where is your processing facility located?
Our secure facility is located in Chicago, serving healthcare providers throughout Cook County and surrounding areas.
Do you serve practices throughout the area?
Yes, we provide services to healthcare providers throughout the region, including downtown, all neighborhoods, and surrounding suburbs. Our team serves Illinois practices of all sizes.
What types of healthcare providers do you work with?
We serve hospitals, clinics, private practices, imaging centers, urgent care facilities, and specialty practices throughout the area and surrounding counties.
How quickly can you collect documents?
We offer convenient document drop-off at our secure facility. For large or complex projects, pickup services are available. Rush processing services are available for urgent healthcare provider needs.
Are you familiar with Illinois healthcare regulations?
Yes, our team has provided data processing services since 1960 and document scanning services since 2000, maintaining deep expertise in state and federal regulations, including HIPAA compliance requirements.
Do you integrate with EMR systems used locally?
Yes, we integrate with all major EMR systems used by regional healthcare providers through our Tungsten PSI Capture software with 140+ system connectors.
What makes you different from other companies?
As a local company with over 25 years of document scanning experience and data processing expertise since 1960, we provide personalized service with deep understanding of the Illinois healthcare community. Our facility, local service, and regional expertise sets us apart.
Can you handle large volume projects?
Yes, our facility is equipped with enterprise-grade Tungsten PSI Capture technology to handle high-volume projects for large hospitals and health systems while maintaining strict security and quality standards.
Comprehensive Coverage Areas
We provide services throughout the greater Chicago area:
City Neighborhoods:
- Downtown Chicago: The Loop, River North, Streeterville, West Loop, South Loop
- Near North Side: Gold Coast, Old Town, Lincoln Park, Lakeview, Wrigleyville, Boystown
- North Side: Uptown, Edgewater, Rogers Park, Ravenswood, Lincoln Square, North Center
- Northwest Side: Logan Square, Wicker Park, Bucktown, Humboldt Park, West Town, Ukrainian Village
- West Side: Near West Side, Little Italy, University Village, Garfield Park, Austin, Oak Park (border)
- South Side: Near South Side, Chinatown, Pilsen, Bridgeport, Hyde Park, Kenwood, Woodlawn, Bronzeville
- Southwest Side: Little Village, McKinley Park, Brighton Park, Back of the Yards
- Special Areas: Millennium Park area, Magnificent Mile, Navy Pier area, Grant Park vicinity, Medical District
Cook County Suburbs:
- North Suburbs: Evanston, Skokie, Morton Grove, Niles, Park Ridge, Des Plaines, Mount Prospect, Arlington Heights, Rolling Meadows, Schaumburg, Hoffman Estates, Palatine, Buffalo Grove, Wheeling, Northbrook, Deerfield, Highland Park, Wilmette, Winnetka, Glencoe, Lincolnwood
- Northwest Suburbs: Elk Grove Village, Wood Dale, Itasca, Roselle, Streamwood, Hanover Park, Bartlett
- West Suburbs: Oak Park, Cicero, Berwyn, Forest Park, Elmwood Park, Melrose Park, Maywood, Bellwood, Westchester
- Southwest Suburbs: La Grange, Western Springs, La Grange Park, Countryside, Hodgkins, McCook
DuPage County: Naperville, Wheaton, Glen Ellyn, Lombard, Villa Park, Elmhurst, Addison, Oak Brook, Downers Grove, Westmont, Clarendon Hills, Hinsdale, Burr Ridge, Darien, Woodridge, Lisle, Warrenville, Winfield, Carol Stream, Glendale Heights, Bloomingdale
Lake County: Waukegan, Lake Forest, Lake Bluff, Mundelein, Libertyville, Vernon Hills, Buffalo Grove, Lincolnshire, Round Lake, Grayslake, Antioch, Zion
Kane County: Elgin, St. Charles, Geneva, Batavia, West Chicago, South Elgin
