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Back-Office Solutions for Healthcare Providers
Healthcare Solutions
Document Management, Patient Communications & Back-Office Services You Can Trust
Tab Service Company partners with hospitals, clinics, health systems, and healthcare service providers to streamline clinical and administrative workflows, and free your staff to focus on patient care. We deliver solutions with services that healthcare organizations trust, by helping with medical record digitization to patient communications.
Our Healthcare Solutions
Healthcare providers manage administrative workflows while simultaneously managing patient care. Administrative burdens redirect resources from clinical care, which can impact both operational efficiency and patient satisfaction. Meanwhile, patients expect immediate digital access, instant responses, and seamless communication.
We provide complete business process outsourcing designed for healthcare’s operational needs. Our HIPAA-compliant solutions eliminate administrative bottlenecks, increase revenue, ensure compliance, and reduce operational costs, while maintaining the highest standards for patient data security and privacy.
Our Healthcare Solutions:
- Medical record digitization and document management
- Billing and forms processing
- Patient communications and transactional mail
- Patient feedback, surveys & health risk assessments
- Back-office and administrative support outsourcing
Healthcare Services
Explore Our Detailed Services Provided to Healthcare Providers
Medical Record Digitization & Document Management
Eliminate costly file storage and improve clinical access by digitizing patient charts, imaging reports, consent forms, and administrative records into searchable digital archives. Our HIPAA-compliant processing supports care coordination, audit response, and regulatory compliance while protecting records from loss or damage.
Common Applications
- Legacy patient charts and medical records digitization
- Consent forms, HIPAA authorizations, and patient intake documentation
- Insurance pre-authorizations and claims supporting documentation
- Lab results, imaging reports, and diagnostic records
- Administrative records and correspondence archiving
Data Entry & Forms Processing
Speed up claims submission and reduce denial rates with our medical claims data entry and validation services. Our dual-verification workflows ensure 99.9% accuracy while rule-based validation catches errors before submission. Scalable capacity handles volume fluctuations while keeping your revenue cycle moving efficiently.
Services We Provide
- Medical claims data entry with CPT, ICD-10, and HCPCS coding validation
- Insurance verification and eligibility processing
- Patient intake and registration forms processing
- Automated data capture from any paper medical forms
- EOB processing and reconciliation
Patient Communications & Transactional Mail
Ensure secure, timely delivery of patient billing statements, test results, appointment reminders, and educational materials with our HIPAA-compliant print and mail services. Variable data printing enables personalized communications while postal optimization reduces costs. Multi-channel delivery options improve patient engagement and payment collection rates, while maintaining complete audit trails for regulatory compliance.
Services We Provide
- Patient billing statements and payment reminders
- EOB distribution and insurance correspondence
- Test results, lab reports, and diagnostic findings mailings
- HIPAA privacy notices and consent forms
- Appointment reminders and post-discharge follow-up communications
Patient Feedback, Surveys & Satisfaction Metrics
Support HCAHPS reporting, accreditation requirements, and quality improvement initiatives with comprehensive patient satisfaction survey services. We handle survey design, multi-modal distribution, high-volume paper survey processing, and statistical analysis, while delivering clean datasets and actionable insights that identify improvement opportunities and track progress over time.
Survey Applications
- HCAHPS survey administration
- Patient satisfaction and experience surveys across all care settings
- Post-discharge follow-up surveys and transition of care assessments
- Outpatient and ambulatory care satisfaction measurement
- Community health needs assessments and health risk assessments
Why Healthcare Organizations Choose Tab
Healthcare Domain Expertise
We understand HIPAA and the complex compliance environment
Security & Compliance First
SOC 2 Type II, HIPAA-compliant operations, encrypted data transmission, and full audit trails
System-Agnostic Flexibility
Adapt your workflows and needs, with a dedicated account manager who provides responsive, knowledgeable support
Cost Efficiency
Reduce operational costs while improving quality, accuracy, and turnaround times
Scalability & Resiliency
Handle volume spikes without staffing challenges or service disruption
Institutions & Organizations We Serve
- Hospitals & Health Systems
- Outpatient Clinics & Specialty Practices
- Ambulatory Surgery Centers
- Behavioral Health & Long-Term Care
- Diagnostic, Imaging & Lab Services
- Telehealth & Virtual Care Providers
- Dental Offices
- Vision and Hearing Health Providers
- Dermatologist and other specialities
Security & Compliance for Healthcare
- SOC 2 Type II audited
- Encrypted data transmission and storage
- HIPAA compliant with BAA agreements
- Role-based access controls and audit logs
- Annual security training
- Business continuity and disaster recovery protocols
Pricing & ROI for Healthcare
We design pricing that aligns with healthcare budgets while ensuring measurable value.
Typical Cost Savings
- Document digitization: Eliminate file storage and retrieval costs and labor cost
- Patient Mail & Communications: Savings through postal optimization
- Survey Services: Faster and accurate intelligent data capture technology
Flexible Pricing Models
- Per-transaction pricing (pay only for services used)
- Hybrid models combining base + per-unit pricing
- Bundled service discounts
Return on Investment
- Accelerate revenue cycle and improve cash flow
- Improve compliance and reduce regulatory risk
- Enhance patient satisfaction
Getting Started
Free Consultation Includes:
- 30-minute discovery call
- Current workflow and pain point assessment
- Custom proposal tailored to your systems and workflows
Let’s discuss how Tab Service Company can help your organization reduce administrative burden, improve compliance, and free your team to focus on what matters most.